How to Track Pilot Medical Certificates Under Part 135 Without Spreadsheet Errors

Failures usually come from scattered files, manual due-date calculations, and no escalation path when a pilot nears expiry.

If you are already tightening training controls, pair this with our crew training requirements guide.

Track class, issue date, expiry date, role restrictions, and assigned aircraft in one record. Build alert thresholds at 90, 30, and 7 days.

Use Navlyt Compliance to automatically surface expiring records and prevent dispatch assignment drift.

Evidence should include current certificate file, review log, and any temporary limitations. Keep one-click retrieval by pilot profile.

Run monthly evidence sampling to ensure every active pilot has complete records.

Week one: migrate all active pilots and validate dates. Week two: enable alerts, assign owners, and test dispatch controls.

You can implement this with a pilot group first from the Navlyt trial page before scaling to the full roster.